Have a written policy regarding personnel file documentfiling, confidentiality, access, and retention. A thorough list of what to include in employee personnel files. Why your dental practice needs an operating manual. Dental professionals should establish written standard operating procedures to guide dental personnel in performing infection control procedures for dental unit waterlines. How to maintain confidentiality with employee information. It will look at the potential health risks of working in a dental setting and ways you, as an employee, can protect yourself and other coworkers from potential health problems. Develop a staff policy manual decide which benefits to offer your team the content contained in the managing the dental team module of the american dental associations guidelines for practice success tm gps tm provides information on four major topics that offer suggestions for building and retaining an efficient and effective team. Jan 05, 2021 what to include in an employee handbook. They typically focus on office policies that have to do with the employees themselves. It is ideal to have a dental manual that you can edit, customize and easily up date as needed, as well as make as many copies as you need without paying each time you do so. And, when the policies are documented and applied consistently, they can prevent workplace misunderstandings. Vendor access to university of washington dental students 916 h. An employee manual allows you to lawfully discipline employees who have violated any nonspecified rules.
Providers are expected to communicate issues interfering with the timely delivery of care to responsible faculty and patient care coordinators. What to include in a dental office employee handbook. Employees performing dental radiography should not normally receive significant radiation dose provided normal radiation protection measures are employed, such as distance and shielding. The manual is a summary of our policies, which are presented here only as a matter of information. A patients dental record is both a medical and a legal document. Standard operating and quality assurance procedures xray. Policies highlighting training and ce opportunities for both hipaa and osha whether they occur annually, when new staff is hired, or as technology is upgraded should be included in your employee office manual. What should and what should not be written in a patients. The reasons you should maintain individual personnel files. Top five policies for your employee office manual dental. Dental offices should use highevacuation suction, dental dams, and other methods to minimize aerosolization of droplets and capture and remove mists or aerosols generated during dental care. Dental manual policy guidelines version 2006 1 page 5 of 14 section ii dental services dental care in the medicaid program shall include only essential services rather than comprehensive care.
Ohio department of health odh bureau of environmental. Personnel change forms, such as changes in pay and title performance evaluations practice property held by employees i. Our objective is to provide you with a work environment that is constructive to both personal and professional growth. Dental insurance, dental savings plans that fits your budget. This is a list of policies, procedures, forms, and checklists to include. Manual applies to all laboratories at the university of houston. The instrument processing area should be physically divided into sections for 1 receiving, cleaning, and decontamination. Comprehensive, diagnostic, and xray services for each patient will be provided by qualified, licensed personnel. The clinic manual gathers into one publication the principal policies and procedures for the management and. Hand hygiene procedures include the use of alcoholbased hand rubs containing 60%95% alcohol and hand washing with soap and water. This should include intended use, location, equipment description see. Confidential and proprietary information may also include any other matters not generally known to persons outside playhouse dental. In response to updated regulations, laws, personnel, payroll and human resources best practices, the manual is subject to change at any time with board of director s and policy council approval.
Patients should be seen in a timely manner unless there are unique circumstances, such as. Information to include in an employee handbook example only. Schoolbased or schoollinked mobile or portable dental. The policies within this manual are subject to change without notice by. Chart entries should contain the initials or name of the individual making the note. A professionallooking staff promotes unity and teamwork at. Hand hygiene faqs infection control division of oral. Calhr accepts no responsibility for the content or accessibility of external websites or external documents linked to on this website. When the bmbl does not adequately address the hazards associated with an agent or process, other universityrecognized biosafety guidance documents shall be used. The employee handbook should cover basic laws federal and state regarding equal employment, discrimination and harassment, says. According to the american dental association, the dental record also serves to provide continuity of care for the patient and is critical in the event of a malpractice insurance claim, and the information in the dental record should primarily be clinical in nature. Information and forms contained in the confidential folder typically will include.
Following the policies described in this manual is considered a condition of continued employment. At the university of connecticut health center farmington. Protect your dental practice reputation and your dental employee relationships. Census data shows that about 70% of dental offices grow to have between three to 15 employees. The provider should use this manual to determine when the medicaid program considers dental services essential. Federally qualified health center service a medical, dental or allied health service provided by fqhc personnel and services and supplies incident to such services provided by fqhc personnel. They should participate in national and local professional organizations. Hand hygiene is considered a primary measure for reducing the risk of transmitting infection among patients and health care personnel. An employee manual can provide clarity to your dental team on what is expected of them. The program and manual follow the guidance of the cdcnih biosafety in microbiological and biomedical laboratories, 5th edition manual, 2009 bmbl. Documentation must include patient medical condition, probing depths, and recall of visits. Jan 30, 2020 harassment should be addressed in your personnel manual, including how its defined, how it should be reported, and what the repercussions are for offenders. Roles and responsibilities of staff in a dental office 2dental.
What is one of the most important organizational responsibilities of the business assistant. What are typical staff dose levels in dental radiology. What to include in your dental policies and procedures manual. That means dental bills for things like routine cleanings, fillings, crowns, bridges, dentures, cosmetic services and root canals have the potential to take a bite out of your savings. These include maintenance of a comprehensive material safety data sheet msds library and the services of staff laboratory safety officerss. All personnel rules, regulations, and policies promulgated by the specific tribe, ihs, and facility are followed.
The vital file to keep for each dental practice employee. This item is a comprehensive compliance manual with osha regulations that is. Assure that individuals whose job requires use of xrays should be provided individual or personnel monitoring devices. This administrativ e responsibility includes securing and administering contracts with dental carriers to provide dental benefits to employees, annuitantsretirees, and their eligible dependents, the development and communication of policies and procedures relating to eligibility and enrollment, the coordination of annualspecial open enrollment periods, and providing information and guidance to. Protect personnel from exposure to infectious agents. The patient has the right to be treated kindly and respectfully by all personnel. All personnel utilizing xray equipment are instructed in radiation protection practices at least annually by the rso. With that, standards of conduct should be set along with your policies on disciplinary action. Dependents eligible for dental benefits include the employees spouse, registered domestic partner, and their children up to age 26, including natural, adopted or children placed for adoption, stepchildren, domestic partner children, or other children for whom the employee has assumed a. The environmental health and risk management department ehrm is available to provide assistance and a number of resources. The letter should include the reverification due date, a listing of family members enrolled in dental benefits, and the acceptable reverification documents.
Dependents eligible for dental benefits include the employees spouse, registered domestic partner, and their children up to age 26, including natural, adopted or children placed for adoption, stepchildren, domestic partner children, or other children for whom the employee has assumed a parentchild relationship. What should you include in your tax office personnel manual. In order to grow and thrive in their respective roles, your staff needs to know how they measure up. These authorizations will be approved for a minimum of five years and must be reauthorized by the dental office, if allowed to expire.
For example, you should clarify information regarding employee rights, osha workplace safety laws, and equal employment and nondiscrimination policies in. Preventive dental programs should be promoted to improve and maintain the oral health of each patient. Abbreviations should be standardized for the practice. Personnel policies and procedures manual introduction the personnel policies and procedures manual of the bates county memorial hospital and family care clinics effective january 1, 2016 outlines the policies, practices and benefits by which the employee is governed. An employee manual can save your office a lot of problems. The dental clinics in the school of dental medicine include.
Verify that all areas of dental care have been considered and included. The student should be able to differentiate between signs and symptoms caused. Preventive dental services are further defined by regulation 42 c. If key policies are missing or seem to be limited, this should be addressed. Train dental staff regarding privacy policies and procedures, and designate a privacy. Why your dental practice needs an operating manual dentistryiq. The manual was established to provide guidance in accomplishing the following goals. Manual globally harmonized system hipaa infection control osha bbp postexposure hazard communications ghs managing medical emergencies risk management. This should include intended use, location, equipment description see scope above and proposed vendor. Dental consultant medical services division department of human services. Each clinic may also have its own unique policies or procedures that should be included in its manual. Consider use of local exhaust ventilation or equipping dental offices with this capability to capture and remove mists or aerosols generated during dental.
Sound employment policies provide the principles by which you govern your employee relationships in a fair and consistent manner. This correspondence shall be accompanied with a copy of the purchase requisition that contains instructions to coordinate installation with the radiation safety officer and the rsos phone number. The contents of this manual shall not constitute nor be construed as a promise of employment or as a contract between so cal dental partners and any of its employees. Dental clinics licensed under article 28 and dental schools must follow the policies. Patients who have been to the dental hygiene clinic previously recare patients 2. Each patient should have an individual dental rec ord. Administrative operations safety net dental clinic manual. We are just going to outline the major categories you may want to include in yours and give you references to the examples mentioned above. Staff practices within their dental practice act and the rules of the state board of dentistry, which govern the practice of dentists, dental hygienists, and dental assistants.
A report from uk estimates a mean level of less than 0. Employee manual resources california dental association. Radiation protection of staff in dental radiology iaea. We offer both dental insurance plans and dental savings plan options to meet all your dental needs.
Should any of the operating procedures be modified for any reason, the revised procedure should also be forwarded to the rso. To ensure that all employees are aware of whats expected of them, include a section on employee expectations in your dental practice employee handbook. It is highly important that recommendations mentioned in the manual are strictly adhered to by all dental healthcare personnel in order to prevent the possibility of risk of cross contamination occurring in dental clinic, thereby producing a safe environment for both patients and staff. A thorough list of what to include in employee personnel. Feb 20, 2018 you are now leaving this website and being directed to the specific california government resource or website that you have requested. The information contained in this manual applies to all employees of so cal dental partners. Even if your practice runs smoothly now, writing an operations manual today can help you identify tomorrows challenges. Review all dental clinic policies and look for strengths and potential weaknesses. Remember to check the functioning of emergency equipment according to a schedule. There are many good examples of dental policy and procedure manuals out there that you can follow. Ascertain that dental personnel demonstrate competence in using the xray equipment and imaging software, and comply with the radiation safety rules. How should a dental assistant react if, while in a dental chair, the patient begins to move restlessly, is sweating, and appear to be agitated. The american dental association created the guidelines for practice success gps on managing the dental team to provide dentists with a resource to help them better navigate the processes involved in hiring, training, coaching and retaining staff, including the many legal and ethical aspects that can impact those efforts.
The course will also discuss ways to properly clean and sanitize common machinery in a dental laboratory. Clauses every employee handbook should include there are a few general disclaimers that every employee handbook should have. Apr 06, 2020 assembling a comprehensive employee manual handbook for your organization. Those who are new to the clinic screener patients the recruitment of new patients to the clinic largely depends on you, the student. This administrativ e responsibility includes securing and administering contracts with dental carriers to provide dental benefits to employees, annuitantsretirees, and their eligible dependents, the development and communication of policies and procedures relating to eligibility and enrollment, the coordination of annualspecial open enrollment periods, and providing information and guidance to personnel office staff on issues relating to the states dental program. Dental record keeping and documentation sterilization and disinfection instrument processing opioid safety and pain management fraud and abuse. This template was not designed to directly substitute for a clinics own manual. Covid19 control and prevention dentistry workers and. Apr 25, 2014 a good dental office manual should be able to be used to train staff. Ideally, dental staff should include at least a dentist, a dental hygienist, and a dental. Diagnostic imaging personnel have the responsibility to participate in the advancement of their respective professions. Central carolina community college dental hygiene clinic manual 20182019 6 1. An employee handbook is essential to have in place as well. The dental record must be authentic, accurate, legible, and objective.
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